BYLAWS OF THE INTERNATIONAL NETWORK OF NEXT-GENERATION ECOLOGISTS (INNGE)
per August 2013
Article 1. Name and Purpose.
Section 1.1. The official name of the organization shall be “The International Network of Next-Generation Ecologists” (INNGE), henceforth referred to as INNGE.
Section 1.2. The purpose of INNGE shall be to facilitate a better connected global community of early-career ecologists, and to advance the communication and science of ecology, in particular with regard to increasing ecology’s impact on society.
Section 1.3. INNGE shall coordinate closely with the International Association for Ecology (INTECOL) via mutual ex-officio representation in each organization’s governing bodies.
Article 2. Membership.
Section 2.1. INNGE offers institutional-based memberships. Any legally instituted organization associated with the field of ecology may apply for membership. Such organizations include, but are not limited to, professional societies, scientific institutions, and corporations.
Section 2.2. Applications by organizations to join as Members shall be approved from time to time by such mechanisms as established by the Governing Board. Approved applicants are henceforth referred to as Members.
Section 2.3. The rights of Membership include voting on matters put up before the Membership for a vote. Members in good standing shall each have one vote on such matters.
Section 2.4. Standing in INNGE shall be assessed at the start of every calendar year in order to establish quorums for business matters put up to the Membership for a vote. Criteria for a Member to remain in good standing shall be determined by the Governing Board. Criteria may include participation in Network activities, payment of dues or special assessments levied by the Board, re-affirmation of membership through a written statement, or other such criteria that communicates intent to contribute to INNGE or actual contributions to INNGE. The criteria shall be made openly and easily accessible for public inspection.
Section 2.5. Regardless of cause, members no longer in good standing may reapply for membership no sooner than the next calendar year. No prejudicial judgment shall be levied on such Members on the matter of their reapplication.
Section 2.6. A Member may be removed by affirmative vote of three-quarters of the Governing Board. Notice of such action shall be given to such Members in writing. Such Members may choose to appeal to the Governing Board within three weeks of receiving such notice.
Section 2.7. Coordination between INNGE and its Members shall be facilitated through a designated Member Representative, henceforth referred to as the Representative. Responsibilities of the Representative include: voting on business matters put up for a vote, proposing individuals for elections, and communicating Network activities and opportunities to their organizations.
Article 3. Governing Board.
Section 3.1. The INNGE Governing Board, henceforth referred to as the Board, shall consist of no less than nine, and a maximum of seventeen Board Members.
Section 3.2. The Officers of the Board comprises the Chair, Past-Chair, Vice Chair, Secretary, and Treasurer. Board Officers are elected by the Board from within their ranks by a majority vote.
Section 3.3. Ex-officio members of the Board include two INTECOL Board Members designated by INTECOL.
Section 3.4. Each Board Member is afforded one vote, with the exception of ex-officio members who do not vote.
Section 3.5. A Board Member may be removed at any time, with or without cause, by the affirmative vote of three-quarters of the Board.
Section 3.6. The Board may appoint a Representative to serve the remaining term of a vacant Board seat by the affirmative majority vote of the Board.
Section 3.7. Standing Committees of the Board include: an Executive Committee and a Governance Committee. The Board may institute ad-hoc committees with a specific charge and dissolution date comprised of members from the Board.
Section 3.8. At the beginning of each calendar year, the Board shall appoint a Working Group comprising individuals to fulfill the activities undertaken by a Network secretariat. Such activities include maintaining INNGE website, communicating with the Membership, undertaking studies of focal topics of strategic interest to INNGE, and others.
Article 4. Board Elections.
Section 4.1. Half of the seats on the Board shall be put up for election every year. Candidates who stand for election are nominated by Members through their designated Representatives.
Section 4.2. Board Members serve for two year terms. Board Members may stand for re-election after their first term. Incomplete terms, such as when an individual is appointed to serve in a vacated seat, do not count towards a term.
Section 4.3. Board Members are elected by the Membership through majority vote. Three months of advanced notice is required for an election. The voting process shall remain open for no less than one month. Votes may be cast electronically.
Article 5. Responsibilities of Board Officers.
Section 5.1. The Chair shall preside at all meetings of the Governing Board and shall have such other duties and responsibilities as may be assigned to him or her from time to time by the Governing Board.
Section 5.2. The Past-Chair shall provide continuity and guidance to the Board. The Past-Chair shall have such duties and responsibilities as may be assigned to him or her from time to time by the Governing Board.
Section 5.3. The Vice-Chair shall preside as Acting Chair should the current Chair be incapacitated or removed. The Vice-Chair shall have such duties and responsibilities as may be assigned to him or her from time to time by the Governing Board.
Section 5.4. The Secretary shall manage and curate the work products of INNGE that constitute the intellectual assets and corporate memory of INNGE. Such work products may include meeting minutes, newsletters, financial records, data, and other physical and digital artifacts.
Section 5.5. The Treasurer shall exercise general supervision over INNGE’s financial affairs and shall perform such other duties as shall be assigned to him or her from time to time by the Governing Board.
Article 6. Responsibilities of Board Committees.
Section 6.1. Board Officers shall undertake the role of the Executive Committee. This Committee shall have and may exercise the authority of the Board between meetings of the Board.
Section 6.2. The Governance Committee of the Board shall comprise three or more Board Members. This Committee shall orchestrate the execution of business matters put up for a vote before the Membership. This committee is also responsible for soliciting a slate of candidates from the Membership for Board elections, selecting the slate to ensure diversity, orchestrating the election, and certifying the election votes.
Article 7. Voting.
Section 7.1. Matters put up for Membership votes require a quorum. A quorum is defined as half of the number of Members in good standing at the time that the designated voting period closes. The voting process shall remain open for no less than one month. One month of advanced notice of a vote is required. Votes may be cast electronically.
Section 7.2. The notice for an upcoming vote shall be communicated to the Membership through regular channels no less than one month before the voting process commences. The voting process shall remain open for no less than one month. Votes may be cast electronically.
Section 7.3. Bylaws may be amended by a two-thirds majority of the Members subject to the quorum requirements in this Article.
Section 7.4. Other matters put up for a vote may be passed by a majority vote of the Members subject to the quorum requirements in this Article. This fraction may be amended for specific matters by the Board.
Article 8. Business Meetings.
Section 8.1. A regular business meeting of INNGE shall be held at least once a year. Additional meetings may be called for by the Board. Notice of such meetings shall be sent to Members three months in advance. Where it is impractical to meet in person for such meetings, electronically enabled distributed remote meetings may be held.
Section 8.2. Extraordinary meetings may be called for if a written request to the Board is ratified by half of the Members in good standing. Where it is impractical to meet in person for such meetings, electronically enabled distributed remote meetings may be held.